Several sequencing, specification and selection options are available. The segmentation job prints a segmentation report and creates G/L postings. One option is to update the General Ledger with the created G/L postings and also with elimination postings. It is advisable, at first, to submit a simulation run, (i.e. set G/L update to NO) to confirm the legitimacy of the segmentation and to avoid updating any files.
G/L postings are created to reverse the open documents’ amounts booked on the control account(s) and to segment that same amount. Note: Amounts booked on the control accounts themselves are not changed in any way.
G/L postings, reversed by control account
The control accounts’ main account is substituted by the main account of the XIFRSCR pseudo account. Other account parts are copied from the control account. One G/L posting is created for each affected control account string combination.
G/L postings, segmented
The total reversed amount is booked on the XIFRCS pseudo account and the defined segments, apportioned in accordance with the A/P documents’ G/L postings. One G/L posting is created for each affected segment combination.
To segment G/L postings for A/P, do as follows:
- Select the IFRS Segmentation of G/L accountings for A/P menu item.
- You access IFRS – A/P open documents segmentation. Choose the sequence in which you want the report to be printed (at least one sequence must be defined) and if sub-totals and/or page breaks are valid. Specify the following:
- Print details
- Set this field to YES if detailed document information is to be printed. If YES, then you must complete the fields in the Sequence, Sub-total and Page break sections.
- Transaction currency
- This field should only be completed if Print details is set to YES. Indicate if the document details should be printed in transaction currency.
- System currency
- This field should only be completed if Print details is set to YES. Indicate if the document details should be printed in system currency.
- Balance period
- Enter the balance period for the documents to be included in the segmentation. The actual period is defaulted.
- G/L update
- Indicate if the General Ledger should be updated when the segmentation is run. If this field is set to NO, then no files are updated, but a report is printed. Note: Before the General Ledger is updated, it is recommended that you run a simulation (set this field to NO) in order to confirm the legitimacy of the segmentation.
- Voucher type
- Mandatory entry if G/L update is set to YES. Enter a voucher type from Work with voucher types to be assigned to the G/L postings that are created during the segmentation. The selected voucher type must be valid for the IFRS routine.
- Accounting period
- If you chose to update the G/L, then enter the accounting period for the created G/L transactions.
- Elimination
- This field may only be completed if G/L update is set to YES. Indicate if the created G/L transactions should be eliminated.
- Elim voucher type
- Mandatory entry if Elimination is set to YES. Enter a voucher type from Work with voucher types to be assigned to the G/L postings that are eliminated during the segmentation. The selected voucher type must be valid for the IFRS routine.
- Elimination period
- Mandatory entry if Elimination is set to YES. Enter the accounting period indicating when the created G/L postings should be eliminated.
- You access the Selection part of the panel. Make the applicable selections for:
- A/P group
- Supplier number
- Cost centre
- Division
- Transaction currency
- Fully allocated
- Set this field to YES if the printout should include the open items for which accountings are found valid for segmentation in the IFRS Segmentation account table.
- Incomplete allocated
- Set this field to YES if the printout should include the open items for which accountings are found valid for segmentation in the IFRS Segmentation account table, but for which one of the segments, or both, is missing.
- Unallocated
- Set this field to YES if the printout should include the open items for which no accountings are found valid for segmentation in Work with IFRS segmentation accounts.
Click OK.
Complete the following:
Complete the printing parameters and click OK.
A G/L posting is regarded as valid for segmentation as soon as an entry, which complies with the accounting, is found.
Example:
| Main (6) | 102000 | 102000 |
| Costc (4) | ||
| Prdgrp (3) | P50 | |
| Proj (5) | RTE01 | RTE66 |
| A/P | Y | |
| A/R | N | |
Segmentation will be carried out for A/P documents’ postings booked on the Main account = 102000, with Prdgrp = P50 or higher, when Proj is within range RTE01 – RTE66, regardless of Costc.