1. Home
  2. /
  3. User Guides
  4. /
  5. Financials
  6. /
  7. Accounts Receivable
  8. /
  9. Open batch environment
  10. /
  11. Entering payments manually in...
  12. /
  13. Enter a payment and...

Enter a payment and settle it with a document identified either by its number, by its type and number, or its bank reference number when “Init from existing” is YES

Related topics

The following describes how to enter an A/R payment and settle it with a document identified by either its document number, or its document type and number, or its bank reference number. You will settle the payment directly using settlement option *DOC_LISTE when Init from existing is YES for the active payment template.

Init from existing
The Init from existing flag indicates if some of the values needed for a new payment (such as e.g. Debtor no, Cost centre, and Transaction currency) should be retrieved from an already existing document. If you set it to YES and if settlement option *DOC_LISTE is defined for the template, then the panel flow applied for A/R payment registration is the following:

First the Standard settlement info entry panel is displayed and then the A/R payment panel.

Prerequisites
Create a new template or modify the SYSTEM template, set Init from existing to YES. Save *DOC_LISTE as a constant value for the Settlement option field.

Alternatively, you can enter the initialization code LT for the Settlement option field and make sure that the last payment you entered used settlement option *DOC_LISTE for payment settlement.

  1. Follow steps 1-4 in Enter a payment and settle it manually.
  2. You access Doc list based settlement info entry. On this panel you can create a list of documents to settle with a payment. Note: Since a payment is not yet registered, the header information consisting of payment document type and number is blank. To add a document to the list, use the following fields to identify the document (invoice) to be settled:
    3. Document number
    Enter a document number.
    or
    Document type and Document number
    Enter a document type and number.
    or
    Bank reference number
    Enter a bank reference number. Note: Click Bank ref to display this field.

    The debtor and currency of the documents which are to be settled become the default data on the payment registration panel. The payment transaction amount for the payment is defaulted with the sum of the remaining amounts of the listed documents. The debtor number, transaction amount and currency field values are retrieved from the paid documents, if neither a constant value nor an initialization code is defined for the Settlement option field in the active template.

    When the list of documents to settle is complete, click OK.

  3. The panel is redisplayed. Click OK to confirm the list.
  4. You access the A/R payment panel. Complete the required field values for the created payment and click OK.

    5. If the payment and its settlement are successfully created, then you access Doc list based settlement info entry again, ready for a new transaction to be registered.

    If you have completed the payments registration, click Back until you reach Work with open batches.

    Select the batch you just created and click Update.

  5. You access Work with batches, Update. Click OK to close the batch and create the journal. Exit the routine.

Related topics