This is the most simple way to enter a payment. It is suitable if you use the same liquid asset account repeatedly for a number of payments, and you post the entire payment amount towards one account.
Here, payment is defined on document level, and the handling is similar to that in Enter an A/R payment on voucher level. If payment is on document level, the system will create one contra posting per document number, but payment on voucher level creates one contra posting per voucher number, i.e. the payment amount for several payments will be added up into one posting.
Prerequisites
Use a payment document type with a pre-defined pseudo account as contra account, and VAT/default accounts, G/L postings panel, and Settlement panel all set to NO.
- Select the Enter financial transactions menu item.
- On Financial system transaction entry, complete the applicable fields and click OK. For further instructions and field descriptions, see Open a new batch.
- You remain on the same panel, which is now updated, showing only the routines that are valid for the selected voucher type. Select the A/R payments routine and click OK.
- You access Work with A/R payment entries, Transaction entry. The following fields are relevant:
- Document type
- Debtor number
- Transaction amount
- Document number
- Text
- The document type will give the document number and text.
- Document date
- The system defaults the voucher date from the initial journal header panel.
- Doc tpe/no to settle
- Leave this field blank. See Enter an A/R payment with direct settlement.
- Currency
- The system defaults this field based on the value defined for the customer in the Business partner file, but can be changed.
- Cost centre
- If the cost centre is defaulted for A/R manual invoice entry, then it will be retrieved from three different levels:
- From the user-defined template for A/R invoices.
- From Work with signatures where cost centre is defined for the attestor that is used for the transaction.
- From A/R basic data in the Business partner file.
- System amount
- The system will calculate this amount based on transaction amount, currency and exchange rate.
- Exchange rate period code
- The system defaults this field based on the values for payments in the A/R control file.
- Exchange rate period
- The system will calculate this value based on document date.
- Exchange rate level code
- The system defaults this field based on the values for payments in the A/R control file.
- To close your entries, see About starting/closing manual transaction entry for more information.
Click OK. The system retrieves defaults for the fields that were left blank. Click OK again to confirm. The system creates the postings automatically, based on the definitions for the payment document type. The payment transaction will update the Accounts Receivable immediately.
Related topics
- About entering A/R payments manually
- Panels in the A/R transaction entry routine
- Enter an A/R payment with a pseudo catalogue
- Enter an A/R payment with manual G/L postings
- Enter an A/R payment on voucher level
- Enter a cheque payment
- Enter a bill payment
- Enter a multi-currency payment
- Enter an A/R payment with direct settlement
- Enter an A/R payment with selection of documents to settle
- Enter an A/R payment with settlement and manual difference postings
- Enter a debit note for a disputed payment
- Settle A/R documents without payment handling
- Enter a payment for a sundry debtor
- Change an entered A/R payment
- Enter a multi-currency settlement
- Enter multiple A/R payments into a cash book payment
- Create an A/R bank deposit list
- About starting/closing manual transaction entry