This is suitable if you use different contra accounts for each specific invoice, or you need several accounts to post the amount.
Prerequisites
Use a document type without any pre-defined contra accounting rules and G/L postings panel set to YES and VAT/default accounts and Preliminary invoice both set to NO.
- Select the Enter financial transactions menu item.
- On the Financial system transaction entry panel, complete the applicable fields and click OK. For further instructions and field descriptions, see Open a new batch.
- You remain on the same panel, which is now updated, showing only the routines that are valid for the selected voucher type. Select the A/P invoices (Final) routine and click OK.
- You access the A/P invoice/credit note entry panel where you complete the applicable fields and click OK.
- You access G/L postings entry for A/P documents where the system has credited the control account with the transaction amount. See About working with transaction entry templates for additional information. The following fields are relevant:
- Per
- This is the default accounting period, retrieved from the initial journal header panel. You can change period to another open one, but the postings must balance within each period.
- Account combination
- Enter the account combination for the contra account, or enter a pseudo account.
- Amount
- The system proposes the entire remaining amount to debit. Change the amount if you post the contra accounting to several accounts.
- Text
- The system proposes the internal name of the supplier in combination with the document type and number as text, but you may write another text.
- Quantity
- Qt.c
- Enter a quantity and a quantity code if relevant for the transaction.
- Curr
- This field is not open for input. It is the transaction currency of the transaction.
- Tip: Click Easy entry to access G/L easy entry transactions and you can continue to enter new transactions or maintain existing.
- You access Account information with voucher type description and account titles as well as account combination rules for main account. Click Back. When the postings balance, click OK. Exit the routine.
To get details for the account combination or pseudo account you have entered, select Account from the Function list.
Related topics
- About entering A/P invoices and credit notes manually
- Panels in the manual A/P invoice entry routine
- Enter a final A/P invoice with a pre-defined contra account
- Enter a final A/P invoice with a pseudo catalogue
- Enter a preliminary A/P invoice
- Make a preliminary A/P invoice final
- Enter an A/P invoice with VAT on invoice level
- Enter an A/P invoice with VAT on G/L level
- Enter an invoice for a sundry supplier
- Enter an A/P invoice with extra payment information
- Enter an A/P invoice with instalments
- Enter an A/P invoice with EU statistics
- Enter a credit note to correct EU statistical entries for a previous A/P invoice (Italy)
- Allocate the contra accounting of an A/P invoice
- Maintain an entered A/P invoice
- Re-age open documents for a supplier
- About starting/closing manual transaction entry
- About working with transaction entry templates