To exemplify, assume you will print an Intrastat declaration for goods delivered from Sweden.
- Select the Print Intrastat declaration menu item.
- You access EU INTRASTAT declaration.
- Country
- Enter for which country the Intrastat declaration should be printed, for this example SE.
- Language
- Enter the language in which you want the declaration to be printed. Normally you should print the report in the language used for the country defined in Country above.
- Reporting period
- In the fields below you select which sales transactions you want to include in the printout. When you print the final report (not simulation) you should enter a value in the Year/month field. When you print the control list you can also select transactions by entering a period range in the Period field or a date range in the Date field. If, for example, you want to print the report for the third month of year 2011 you would enter 1103 in the first input field and 1103 in the second input field to the right of Period.
- Stat procedure
- You can select which statistical procedures you want to include on the printout. For this example enter 1 in the first field (individual selection) and then the statistical procedure for dispatches from Sweden.
- Incl previous decl
- Set to YES if you want to include transactions that have previously been printed on the final Intrastat declaration. Set to NO if you only want to print transactions that have not previously been printed on the final Intrastat declaration.
- Simulation
- If you want to print a control list before you print the final list, set this field to YES. If you want to print the final Intrastat declaration, set this field to NO. The control (simulation) list and the final Intrastat declaration printout are almost identical. See Explanation of printout below. The system will keep track of those transactions that have been printed on a final Intrastat declaration to avoid printing them again.
- You access the second EU INTRASTAT declaration panel. Define the printing parameters and click OK to print the list.
- Trader
This is the company name, retrieved from Work with companies. The last row is the Contact person retrieved from Work with countries. - Period
On the Intrastat simulation declaration, this box is empty. When you print the final declaration, the year and the month you enter in the Reporting period field (see step 2) is printed in this box. - In some countries you have to mark this box with a cross on the final INTRASTAT declaration. Check with the local Customs and Excise Department in the country.
- Agent
If this trader country (in this example Sweden) has a VAT registration number defined in the Agent VAT reg number field in Work with countries, the name of the agent and the VAT registration number is printed in this field. - Name and address of the local data-collection office in each country. To this office you send this INTRASTAT declaration.
- Description
This is the description of the commodity code. - Seq
This is the sequence number of the different records printed. - Country
a) This is the country to where the goods were delivered. In this example the goods were delivered to a customer in Germany.b) This is the department code from where the goods originally were produced, i.e. the department of origin. In this example this field is blank, since you do not have to declare departments in Sweden.
- TOD
This is the EU terms of delivery code, retrieved from the TOD (EU) field in the Terms of delivery table. - NOT
This is the nature of transaction code. - MOT
This is the EU manner of transport code, retrieved from the MOT (EU) field in the Manner of transport table. - Port
This is the port of dispatch code. In this example this field is blank, since you do not have to declare port of dispatch in Sweden. - Comm code
This is the commodity code. - Origin
This is the country of origin. - Stat proc
This is the statistical procedure. - Net mass (kg)
This is the total net weight, retrieved from the sales order line. The value is calculated as:
Net weight/unit * quantity - Oth qty
If this commodity code has to be reported in a specific unit (i.e. reporting unit), a quantity is displayed in this field. The value is calculated as:
Quantity * conversion factor in Commodity code table - Invoice amount
This is the total invoice amount, excluding any ancillary costs. The value is calculated as:
Amount in Transaction currency: Sales price on order line * Quantity Amount in Base currency: Amount in transaction currency * Exchange rate for transaction currency Amount in VAT reporting currency: Amount in Base currency / Exchange rate for VAT reporting currency - Value
This is the total value, i.e. the invoice value plus any ancillary cost. See Border value table for more information about these costs. - Place, date and signature
This is where you sign the final Intrastat declaration.
Click OK.
Explanation of printout
All boxes on the printout are numbered. Below is an explanation of the value in each numbered box: