Related topics
This program is used when you want to work with invoices for customers using sundry invoicing.
Toggle All/Prel/Final/Templ to switch between the following modes:
Note: From this panel you are able to maintain name and address details for sundry customers. Select the Change option for a sundry customer and click OK on the detail panel. When displaying, printing or transferring a sundry customer invoice, name and address information will be retrieved from this file instead of the Business partner file.
Options
| Lines | Select this option to work with/view the invoice lines. If EU reporting is activated for the customer, then you are also able to enter/view statistical information via this option. |
| Print preliminary | Select this option to print a preliminary invoice. If you want to print several preliminary invoices at a time, then select the Print sundry invoices – preliminary program and enter applicable selection criteria. |
| Print final | Select this option to print an invoice and make it final. Note: Not allowed in sundry invoice template mode. If you want to print several invoices at a time, then select the Print sundry invoices – final program and enter applicable selection criteria. |
| Header text | Select this option to edit/view header text for the invoice. |
| Footer text | Select this option to edit/view footer text for the invoice. |
Function keys
| All/Prel/Final/Templ | Toggle to switch between the following view modes: |
Selection fields
- Internal no
- This column lists the internal numbers of either all, preliminary, or final invoices, or sundry invoice templates, depending on which view mode you are in.
- Dt
- Displays the document type.
- Document no
- Displays the document number.
- Doc date
- Displays the document date.
- Debtor no
- Displays the number of the invoice debtor.
- Total sys amount
- Displays the total amount of the invoice in system currency.
- H
- Indicates if header text exists for the invoice. If YES, then the text was either entered manually on invoice level or retrieved according to the SIP control file definition.
- F
- Indicates if footer text exists for the invoice. If YES, then the text was either entered manually on invoice level or retrieved according to the SIP control file definition.
- Currency
- Displays the invoice currency.
- Total trans amount
- Displays the total amount of the invoice in transaction currency.
- Total sys amount excl VAT
- Displays the total amount of the invoice excluding VAT in system currency.
- Total trans amount excl VAT
- Displays the total amount of the invoice excluding VAT in transaction currency.
- Debtor name
- Displays the debtor name.
- Bank reference number
- Displays the bank reference number to be used by the debtor at payment.
- Customer no
- Displays the customer number.
- Customer name
- Displays the customer name.
- Cost centre
- If cost centre accounting is used, then the cost centre account number is displayed.
- Voucher type
- Displays the voucher type.
- Due date
- Displays the due date.
- Print date
- Displays the date when the invoice was finally printed.
- Transfer date
- Displays the date when the final invoice was transferred to IBS Financials.
- Period
- Displays the accounting period.
- VAT included
- Indicates if VAT should be included in the invoice price.
- User ID
- Displays the user ID of the handler who created the invoice.
- Del addr
- This column denotes if delivery address information has been defined for the sundry A/R invoice.
Work with sundry invoices, Invoice/Template header (SIPD11004)
On this panel you can add, maintain, or view invoice or template header information depending on which mode you are in. The sub-heading differs accordingly.
This panel is also displayed when you click Copy to create a new invoice by copying information from an existing invoice or a template. Click OK when the header information for the new invoice is correct. Note that you cannot copy a template in order to create a new template.
If you are working with a sundry customer and click OK, then you will access the Sundry customer details panel where you can maintain name and address information.
You can copy:
- a template to create a preliminary invoice,
- a preliminary invoice to create a new preliminary invoice,
- a final invoice to create a preliminary invoice,
then:
- the document date will be set to today’s date,
- the due date will be re-calculated,
- invoices in foreign currency will be re-calculated with correct exchange rate into system currency.
Function keys
- Internal number
- The internal number for this invoice is automatically retrieved from the SIP control file definition.
- Document number
- The document number is handled by the document number series, if defined for the document type specified for this invoice, and is automatically retrieved at final printout of the invoice.
- Document type
- Mandatory entry. Enter a code from Work with SIP document types to indicate the document type for this invoice.
- Document date
- The system automatically proposes today’s date, but can be changed. The document date and terms of payment are the basis for the calculation of the due date, unless a due date is entered manually.
- Customer number
- Mandatory entry. Enter the customer number. If the customer has a debtor number, then the debtor number will override the customer number once the invoice has been registered. In Maintenance and Display modes, the customer name and postal address, if defined, are displayed to the right of this field. Note: If the type entered in Document type is an A/P document type, then a supplier number can be entered in this field.
- Debtor override
- If the customer has a debtor number, then indicate if you want to override the debtor handling of the invoice. NO is defaulted. If you set to YES, then this means that the invoice will be handled as if issued to the customer instead of to the debtor. The terms of payment for the customer will apply, and payment statistics for the invoice will be kept in the customer’s payment statistics group. Reminders and interest notes for the invoice will also be directed to the customer instead of to the debtor.
- Invoice reference
- Enter the invoice reference (document type and number) to be used primarily as information at credit invoice creation.
- Delivery address
- Set this field to YES if you want to define, and thereby connect, a delivery address to a sundry A/R invoice. This information will be printed on the invoice. Note: This field will be protected if set to YES which means that you will not be able to set the flag to NO, but you will be able to change or delete the address data.
- Invoice currency
- Enter the code for the transaction currency, if it is not the same as the primary currency of the debtor/supplier. The primary currency for the debtor/supplier is defaulted from the Business partner file, but can be changed. Note: For existing records, this field cannot be changed.
- Prices VAT included
- Indicate if VAT should be included in the invoice price. NO is defaulted. Note: For existing records, this field cannot be changed.
- Invoice text
- Enter the text that you want the system to use for the invoice header. This text will not be printed on the invoice. If you leave the field blank, then the system retrieves the text from the document type description. The field can be changed.
- Terms of payment
- Due date
- Contact person
- Enter the customer’s contact person.
- Payment mode
- Enter a payment mode for this invoice. If the field is left blank, then any payment mode that is set up for the debtor will be valid during invoice payment.
- Exchange rate period
- This field may already be defaulted by the system, if defined in the A/R control file for A/R invoices.
- Exchange rate level
- This field may already be defaulted by the system, if defined in the A/R control file for A/R invoices.
- Cost centre
- Only mandatory if cost centre accounting is used. This means that Cost centre acc part is activated in the G/L control file. An account number from the cost centre account part should then be entered, or the default defined in the Business partner file will be used. If the cost centre is not defaulted, then it can be entered manually for each transaction.
- Export code
- Trader country
- EU VAT rep act code
- Debtor VAT country
- Debtor VAT number
- Only shown if EU reporting is activated. Enter a VAT registration number for the debtor VAT country as defined in the Business partner file/BP/Country VAT registration file. The number is printed on the EU VAT Sales Report (Quarterly/Monthly).
- Bank reference no
- Invoice am VAT excl
- Displays the total invoice amount excluding VAT in transaction currency.
- Print date
- Displays the date when the invoice was finally printed.
- Total invoice am
- Displays the total invoice amount including VAT in transaction currency.
- Transfer date
- Displays the date when the final invoice was transferred to IBS Financials.
Work with sundry invoices, Selection (SIPD11005)
From this panel you can perform an advanced search through all the records. The results can be narrowed down by entering a combination of values in one or more fields. From the results, you can then select the records that you want to work with. You can also sequence the information in the order you want it presented.
Sequence
- Internal number
- Document type
- Document number
- Document date
- Debtor number
- A/D
Selection
Note: The values that you enter in the parameters below can either be included or excluded from your search. The search behaviour depends upon the value that you enter in the first input field.
- Internal number
- Document type
- Currency
- Document number
- Accounting period
- User
- Debtor number
Work with sundry invoices, Deletion (SIPD11006)
Work with sundry invoices, Sundry customer details (SIPD11009)
This panel is shown if you are working with a sundry customer. For sundry customers, you must enter name and address manually.
- Name
- Enter the name of the sundry customer.
- Address
- Country
- Enter a code from Work with countries for the country to be used for the sundry customer. The country code entered in this field determines the date format for the address fields shown above.
Work with sundry invoices, Delivery address (SIPD11010)
On this panel you define/maintain the delivery address for an A/R invoice.
Function keys
| Delete address | This function key is only displayed if delivery address information has been defined on this panel. Delete the delivery address. |
- Address number
- Indicates the number of the delivery address from the Business partner file for this customer. You can add, or change, an address by first entering 999 in this field.
- Address
- Indicates the delivery address, from the Business partner file for the customer. If you changed the Address number on this panel, click OK to display the address in this field.
An alternative is to manually enter an address on the text lines. Then you must enter 999 in the Address number field on this panel. If done manually, the first field on the fifth line is reserved for the postal code. On the fifth line, a 2-character state/province code field is only displayed if the Validate state field in the Country table is set to Optional or Mandatory for the country code entered below. The country code determines whether the postal code will be right- or left-justified.
- County
- This field is only displayed if Validate county in Work with countries is set to Optional or Mandatory for the Country code on this panel. Enter in which county the delivery address is located.
- Tax jurisdiction
- Only displayed and validated if Sales tax handling in both Work with companies and Work with countries is set to YES. This field is automatically completed if you have an automatic tax package, such as Vertex or AVP. Otherwise, the value in this field is manually assigned if you have a user-defined tax interface. This value can be changed if Allow jur override in Work with countries is set to YES.
- Country
- Enter a code from Work with countries for the country to be used for the delivery address. The country code entered in this field determines the date format for the address fields shown above.