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Start the goods reception process for a purchase order

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The following describes how to receive goods for a purchase order through the Purchase order reception function.

  1. Select the Work with purchase order reception menu item.
  2. You access Purchase order reception. Complete the following fields:
    3. Order number
    Enter the order number for which you want to receive goods.
    Reception handler
    This field is only displayed if the REC-HAND (Reception handler) function is activated in the Function control file. It is a mandatory entry. Enter the user ID of the person working with the reception.

    Click OK. Some of the fields below will be automatically completed:

    Warehouse
    The default warehouse from the purchase order header is retrieved, but can be changed.
    Receiving location
    The receiving zone and location codes from Work with warehouses are defaulted, if defined, denoting where the order lines will be automatically received, but can be changed. If they are not defaulted, enter the applicable receiving zone and location.
    TR rec location
    This field is only displayed if the BtB feature is activated and mandatory if the purchase order includes BtB transit order lines. The transit zone and location codes from Work with warehouses are retrieved denoting where transit order lines will be automatically received. The field can be changed.
    Reception date
    Today’s date is defaulted. Enter the date when the goods were received.
    Transport note
    Enter the transport note number stated on the dispatch advice received from the supplier. The information can be used as a selection criteria when matching A/P invoices with purchase orders in IBS Financials.

    Note: Mandatory entry if the order line being worked with belongs to a delivery schedule order. The field is automatically completed if the transport note has already been defined on the order line.

    Actual dispatch date
    Enter the dispatch date stated on the dispatch advice received from the supplier.

    Note: Mandatory entry if the order line being worked with belongs to a delivery schedule order. The field is automatically completed if the actual dispatch date has already been defined on the order line.

    Click OK.

  3. You access Work with purchase order reception. This part in the process is described in Work with received lines.

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